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University of Washington
Seattle, WA Full-time
Posted on July 27, 2019
Req #: 169997
Job Location: Seattle Campus
Posting Date: 07/25/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with qualifications and experience.  
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. 
For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The University of Washington, School of Medicine (SoM) is recognized as one of the top medical schools in the nation. The Facilities Project Coordinator is a crucial member of the SoM Office of Facilities, which is responsible for space planning and management, project coordination, asset management, and facilities maintenance and operations. Under the direction of the Manager, Space Planning and  Management, the Facilities Project Coordinator is responsible to represent the interests of the SoM relating to space management, project planning and project coordination in support the short and long-term goals of the School of Medicine.

The School of Medicine has an outstanding opportunity for a Facilities Project Coordinator (Program Operations Specialist).

The Facilities Project Coordinator is responsible for representing the SoM on all capital projects and act as the SoM faculty, staff and student liaison with UW Facilities project management, maintenance and operations personnel at all location on South Campus, primarily at the Warren G. Magnuson Health Sciences Center (HSB). This position must also develop and maintain positive working relationships with design and construction industry professionals to ensure consistent and effective delivery of capital projects.

The SoM occupies nearly 2.3 million square feet of academic, administrative and research space; much of this space is located in the Warren G. Magnuson Health Sciences Center, the world’s largest academic building with over 5.7 million square feet of space. The research programs that the Office of Facilities support are responsible for over $630 million in annual NIH research funding, ranking UW School of Medicine the first nationally among public institutions. This position plays a critical role in the School’s ability to work collaboratively with UW Facilities to deliver highly functional and productive space for faculty, staff and students on South Campus.

This position directly impacts the program’s ability to carry out some of the most important responsibilities within the Office of Facilities; providing high quality space and project management support to our faculty, staff and students, utilizing the space information management system as a critical space planning and reporting tool, and improving space utilization and efficiency across the School of Medicine. The successful candidate must be an effective project coordinator and be able to manage conflicting interests and priorities. This position will have regular interaction with SoM administrative, academic and research staff, UW students, UW Facility project managers and shop personnel, and design and construction professionals.

The Facility Project Coordinator will act as the SoM representative for capital projects and work directly with University Facilities design and construction personnel to guarantee successful project delivery

Project Planning and Coordination
  • Responsible for overseeing and coordinating the planning and execution of capital projects for the School of Medicine at facility locations on the UW Seattle Campus.
  • Manage front-end and back-end stakeholders to ensure that planning objectives and project deliverables are clearly defined and lead to the successful completion of project work, on time and within authorized budgets.
  • Act as SoM faculty and staff’s liaison with University Facilities and work collaboratively with University Facilities staff to guarantee successful completion of capital projects.
  • Develop schematic plans, schedules and budgets to address stakeholder’s functional needs and budgetary goals.
  • Ability to initiate and maintain communication and teamwork by creating a positive, cooperative, productive work atmosphere inside and outside the University and establish and maintain effective working relationships within a diverse population.
  • Provide weekly project status updates to SoM facilities leadership.
  • Work collaboratively with the SoM Facilities team by maintaining ongoing communications, attending Facilities team meetings, and periodic drop-in work at SLU.

    Data Collection and Maintenance
  • Assist in the collection and maintenance of SoM space utilization data using the University of Washington’s space information management system (GeoSIMS).
  • Assess space utilization to formulate and recommend appropriate courses of action to improve efficiency and satisfy various reporting requirements to support a multitude of University departments.
  • Work with UW Facilities Records Office or UW MAPS team to update record drawings with space configurations and/or occupancy modifications in GeoSIMS.
  • Gather project related data to document and assess project performance and establish performance metrics.

    Space Assessment and Allocation
  • Consider competing needs and interests and propose space assignment solutions that satisfy the School of Medicine’s short and long-term priorities, goals and objectives.
  • Conduct periodic space assessments to assess space utilization, efficiency and condition at the direction of SoM Facilities leadership.
  • Assist in the preparation of space allocation letters to formally document space assignments.
  • Provide recommendations for improved space utilization and functional efficiency.

    Other Duties as Assigned
  • Assist the Manager, Space Planning and Management, and other leadership positions within UW SOM as required.

    Bachelor's Degree in Architecture, Construction Management, Planning or related field (experience may substitute for degree requirement); plus 4-5 years of project coordination/management experience.

    Ability to manage competing priorities with minimal direction. Demonstrated skills in MS Office software. Skill to efficiently manage multiple project budgets and timelines. Analytical skills to swiftly process information for assignment and incorporation into active projects. Excellent written, verbal and interpersonal communication skills and experience working with and reporting to facilities leadership.

    Knowledge of space information management software systems.

    Experience in a research and/or academic setting.

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or