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University of Washington
Seattle, WA Full-time
Posted on November 18, 2019
Req #: 169005
Job Location: UW Medical Center
Posting Date: 11/18/2019 
Closing Info: Open Until Filled 
Salary: $3,182.00 to $4,240.00 per month 
Union Position: Yes
Shift: First Shift 

Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019"America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine.

The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.

UWMC Operating Rooms has an outstanding opportunity for a FISCAL SPECIALIST 1 (Full-time, Day Shifts). The Fiscal Specialist 1 is responsible for the following: process employee payroll and leave entitlements; prepare and provide specialized financial and budget reports to the Staffing Office Program Operations Specialist; maintain fiscal record-keeping systems; and support the development of new timekeepers for Patient Care Services.

Additional Duties & Performance Standards:
  • Facilitate department payroll for assigned departments, which includes: collect and review exceptions reports and timecards; work with supervisors and Payroll to resolve discrepancies; complete payroll-HR forms (shared leave, hourly appointment, Status Change Forms, etc.); collaborate with Human Resources to administer FMLA and other types of leave; distribute department leave records and permit parking; maintain and archive department records; and utilize MS Word, MS Excel, and Workday.
  • Support the training and development of new timekeepers and leaders related to payroll systems, policies, and procedures.
  • Maintain department expenses, including: track and monitor invoice payment and discrepancies; and support administrative team for purchase of equipment/maintenance ordering via HEMM system, capital request, operations purchase order, or online Procard.
  • Support licensure monitoring process and process payment for Medical Assistant (MA) renewals.
  • Perform scheduling duties in Kronos Advanced Scheduler.
  • Support activities of the department, including: monitor pager and telephone inventory, return and usage; archive department personnel, financial papers to Sandpoint; attend department meetings/training; coordinate meeting rooms; perform special projects for administrative team; assign lockers to staff; deliver/retrieve mail; assist planning and execution of department educational events; and utilize Outlook calendar.  
  • Demonstrate ability to be flexible, organized, and function well in stressful situations. The Fiscal Specialist 1 practices discretion regarding confidential information and communicates effectively with all levels of staff.
  • Demonstrate the ability to perform basic staffing and other related clerical functions as needed to support coverage of unplanned absences.
  • Perform other related duties as assigned.
  • Ability to communicate effectively in English, both orally and in writing.
  • Proficiency in e-mail, word processing, spreadsheet, and UW database applications.
  • Knowledge of UW and UWMC payroll systems.
REQUIREMENTS: Three years of fiscal record keeping experience, or equivalent education/experience.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or