University of Washington   Seattle, WA   Full-time     Administration / Clerical
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Posted on July 8, 2020
Req #: 180541
Job Location: Seattle Campus
Posting Date: 07/07/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The Department of Biostatistics seeks an experienced educational professional for the role of Graduate Program Advisor for its professional, fee-based Master’s degree (“MS Capstone”), an 18-month program comprised of 40-55 students from the U.S. and abroad.  The Graduate Program Advisor (GPA) will be the lead staff member monitoring student progress, advising students on academic requirements, and assisting in their professional development.  Supervised by the Department Administrator and directed by the faculty director of the MS Capstone program and the department’s Graduate Program Director, the GPA holds significant autonomy in developing and implementing programming to sustain students through their academic journey and into a professional career in the fields of biostatistics, data analysis, data modeling, and statistical genetics. The Department of Biostatistics at the University of Washington is a top graduate program in the country.  The GPA for the MS Capstone program plays a critical role in supporting the students and faculty in a way that sustains the department’s top ranking, its important place as a resource for data science across UW and the region, and its development of graduates who consistently earn top jobs in academia, government, and industry while promoting excellent science. 

This position requires diplomacy and the ability to collaborate well with faculty, multiple levels of staff, and a wide variety of stakeholders, including graduate students, academic faculty, program and department staff, the Graduate School, UW Continuum College, and those working at local/regional industry partner organizations.  The position works across a wide variety of functions, such as skill development, career advancement, organizational research, event planning, and data record systems.  The GPA be a skilled counselor of students from the U.S. and abroad, able to guide students through new or difficult academic and cultural adjustments.  The ability to speak Mandarin and familiarity with the People’s Republic of China would be particular useful in this position.

Academic Advising and Program Administration

• Serve as the Graduate Program Advisor for the Department’s MS Capstone program (granting a Master’s degree in Biostatistics).
• Support the faculty Director of the MS Capstone program in planning and executing the goals of the degree program, as well as the overall Gradudate Program Director (GPD) in the department’s goals for all graduate students.
• Act as authority on UW Continuum College (UWC2) policies and procedures as they apply to the MS Capstone program; partner with UWC2 staff in the execution of the program within UWC2 systems and requirements.
• Monitor academic and student policies related to of graduate study in the MS Capstone program to ensure alignment and compliance with relevant departmental, School, Continuum College, and UW policies.
• Monitor students’ academic degree progress, including quarterly registrations, degree audits, petitions/waivers, and other program statusus and milestones.
• Facilitate quarterly Student Progress reviews by supporting faculty reviewers, collecting relevant academic materials, updating students records, and communicating program standing to students.
• Plan and facilitate annual capstone presentations.
• Provide other academic advising and administrative support as assigned.

Professional Development Advising

• Provide leadership across the professional development and professional advising for all graduate student cohorts in the department.
• Develop and deliver a comprehensive and coordinated program of professional development activities with the review and approval of the faculty Graduate Program Director and the faculty Director of the MS Capstone program, including internship advising, resume building, job searching/interviewing, networking, conference attendance, and other activities.
• Develop and steward relationships with local industry and non-profit organizations and professionals to support the needs of the MS Capstone programs and students for Capstone projects and internships.
• Engage with and solicit alumni to participate in MS Capstone activities/workshops/events, and well as events open to students in across the department’s graduate degrees.

General Support
• Collaborate with the Graduate Program Advisor (GPA) of the department’s PhD and MS Thesis program in providing leadership across the professional development and professional advising for all graduate student cohorts in the department.  Back up the duties of GPA for PhD/MS Thesis program as needed.
• Provide direct support to faculty committees as assigned for activities related to the department’s educational program, including supporting committee chair(s), taking minutes as needed, scheduling meetings, reserving rooms, and preparing materials.
• Provide general support as a member of the department’s administrative staff, including rotating, shared, or occasional duties that include monitoring facilities/equipment, placing orders or service calls, sending/receiving shipments/mail, and other minor office tasks.

As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

• Bachelor’s Degree and experience advising students.
• Career development experience.
• Experience mentoring students and working towards creating an equitable and inclusive educational environment and workplace.
• Excellent verbal and interpersonal communication skills; excellent writing skills.
• Advanced proficiency with Microsoft Office, electronic calendaring, cloud-based applications (such as Google Apps, SharePoint, etc.)

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

• Fluency in Mandarin
• Professional experience interacting with health, tech, or other data-focused organizations in the Puget Sound region.
• Professional experience working with a graduate program at the University of Washington or another top-tier institution of higher education.
• Experience working with UW administrative systems.
• Event planning experience.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or