GRANTS MANAGER/BUDGET ANALYST
University of Washington
Seattle, WA
Full-time
Accounting
Posted on May 26, 2019
Req #: | 166914 |
Department: | UW LIBRARY |
Job Location: | Seattle Campus |
Posting Date: | 04/25/2019 |
Closing Info: | Open Until Filled |
Salary: | Salary is commensurate with experience and education |
Shift: | First Shift |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.
This position supports the operations of the National Network of Libraries of Medicine, Pacific Northwest Region (NNLM PNR) University of Washington / National Institutes of Health (NIH) cooperative agreement encompassing activities of the NNLM PNR and NNLM Evaluation Office (NEO) programs. The Grants Manager will supervise a subaward specialist and work as a team to support the NNLM PNR and NEO by developing and writing proposals and external communications; compiling and writing progress and final reports; providing pre-and post-award management for the primary award and subawards; producing budget expense and balance projection reports on demand; and managing budget allocations and fiscal procedures in compliance with UW and NLM cooperative agreement policies and regulations. The UW NNLM program is housed in the Health Sciences Library (HSL). The HSL is a unit of the University Libraries. It is a leader among the national community of academic health sciences libraries and has long been known for innovative information management programs and services.
DUTIES
Grant (Cooperative Agreement) Management
Organize, monitor and facilitate departmental tasks to develop the five year proposals and administrative supplements for the cooperative agreement.
Develop cooperative agreement budgets in coordination with program directors and PI, and write budget justifications for program proposals.
Use grant submission systems to enter and submit cooperative agreement proposal and progress report information and documents; submit proposals and progress reports in coordination with the UW Office of Sponsored Programs (OSP) and other UW departments as necessary, including preparation of the UW eGC-1 grant application form.
Act as primary contact with OSP pertaining to any primary award or subaward matter. Act as the programs’ department contact for UW Grant and Contract Accounting (GCA), and other UW departments, such as Procurement Services and the Equipment Inventory Office.
Track cooperative agreement funding allocations.
Perform tasks related to opening and closing program budgets, and closing cooperative agreement, including monitoring to ensure GCA financial reports are submitted to sponsor.
Define business needs and assess impact, feability and costs of potential program plans.
Prepare ad hoc budget-related requests including:
Coordinate verification of Grant and Contract Certification reports.
Supervise a subaward specialist responsible for pre- and post- award management of four major consoritial agreements and 8-10 small subaward per year. Ensure that the subaward specialist assists subaward recipients with all aspects, including vendor registration, invoicing, and reporting. Also ensure the subaward specialist enters subaward information into SAGE, and carries out purchase order setup, and troubleshoots invoice issues and closing.
Fiscal
Oversee and improve all fiscal operations to achieve accuracy, efficiency, and compliance with state and federal/sponsor policies and regulations. After budget turnover, ensure UW departments charging program budgets are notified of new budgets, and ensure new budgets are available and “default” in pertinent UW systems; Act as liaison to UW Libraries payroll manager for payroll matters.
Assist in managing fiscal and other agreement records in compliance with the appropriate UW records retention schedule.
Develop or assist in developing department policy regarding cooperative agreement activities, especially fiscal-related activity.
Reconcile 3-6 program budget “Reconciliation” and “Summary” reports and update department shadow bookkeeping system, taking corrective action when needed. Notify program directors when the Reconciliation reports are ready for their approval.
Reconcile accounts and maintain department tracking of credit card purchases, taking corrective action when needed.
Purchasing/Payables-related: Purchase and receive programs’ non-supplies items (hardware, software, services and memberships). Pay invoices Process travel and other staff reimbursements.
Track equipment-related: Tag equipment and inventory if needed. Track equipment (including Surplus/Transfer). Take physical inventory as required by UW Equipment Inventory Office. During the annual equipment insurance renewal process, review/add/delete equipment, and renew insured items for the coming year.
Reporting and Communications
Describe and report activity and project-level information in a national data reporting system tracking activities of the cooperative agreement
Attend weekly meetings for program discussion and take minutes in rotation.
Contribute to the maintenance of the NN/LM PNR website, especially regarding funding opportunities. Ensure resources included on the NN/LM PNR Web site are compliant with requirements in Section 508 of the Rehabilitation Act of 1973.
Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.
REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
DESIRED
BENEFITS
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.