University of Washington   Seattle, WA   Full-time     Project Management
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Posted on July 15, 2020
Req #: 180621
Department: UW FINANCE
Job Location: Seattle Campus
Posting Date: 07/14/2020 
Closing Info: Open Until Filled 

Salary and benefits are competitive. Salary is commensurate with qualifications and experience.  

Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The UW Finance has an outstanding opportunity for an Operational Readiness Project Manager.

The Operational Readiness Project Manager will oversee the UW Finance change management and communications associated with The UW Finance Transformation Program (UWFT), a $200M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.

The Operational Readiness Project Manager will play a key role in ensuring that the objectives of the project are understood and accepted within UW Finance by an array of affected constituents ranging from daily to occasional users of the system, and an array of other stakeholders who may raise questions or concerns regarding this effort, and its outcomes/benefits. The Operational Readiness Project Manager will focus on the people side of change including changes to business processes, systems and technology, job roles and organizational structures. This position is responsible for creating and implementing operational readiness plans that maximize employee engagement to ensure successful adoption and transition to the new system, roles, and processes.  

Competitive candidates will have excellent project management skills, written and oral communication skills and can work with minimal supervision, either independently or in a collaborative team environment.

Duties & Responsibilities:

Lead development and execution of UW Finance operational readiness plans

o   Develop a comprehensive, actionable and targeted operational readiness strategy around changes to people, processes and systems.  Apply a structured approach and methodology for people-side change including communication plans, stakeholder plans, training plans and resistance management plans. 
o   Identify potential people-side risks and anticipated points of resistance, and develop specific plans to mitigate or address the concerns
o   Conduct readiness assessments, evaluate results and present findings in a logical and easy-to-understand manner 
o   Participate in the process to arrive at a future system and organizational design to:  
o   Understand the current and future process workflows and system configuration
o   Document, as necessary, the to-be organization and jobs/roles
o   Determine and document the impact of moving to the future state will have on each role
o   Develop tools and templates to aid in the capturing and presenting of impacts of the organizational change
o   Develop and deploy learning opportunities for leaders and project teams to build competencies related to organizational change management. 
o   Manage the development and maintenance of a comprehensive UW Finance communication plan that addresses the UWFT communication needs
o   Lead the ongoing day-to-day UWFT Finance Operational Readiness communications and support the program level strategy efforts.
o   Manage risks and issues assigned to operational readiness
o   Develop a detailed work breakdown schedule for the Operational Readiness Team that is integrated with UW Finance Readiness Advisory Team and the UWFT Program OCM Team

Report metrics and milestones

o   Direct readiness assessments, evaluate results, and present findings in a logical and easy-to-understand manner to sponsors and stakeholders.
o   Create and manage measurement systems to track adoption, utilization, and proficiency of individual changes, and adjust change management strategies and tactics as necessary. 
o   Establish project milestones in sync with the overall UWFT project schedule; regularly report project status to stakeholders.  

Coach and Assist

o   Be an active and visible coach to senior leaders who are change sponsors.
o   Provide subject matter expertise and guidance on the management of employee changes by advising/coaching leaders and managers to support the successful execution of established change management activities and ensure alignment with business objectives.

*Other duties as required.

Requirements include:

• Bachelors Degree in Business Administration, Information Science, or related areas and five years’ experience as a project manager of complex projects including demonstrated ability to create, implement, and manage small and large projects within a team environment.
• Experience and knowledge of change management principles, methodologies and tools including an understanding of how people process change and move through the change continuum.
• Demonstrable leadership experience, including direction of diverse resources in a deadline-driven environment and cultivation of trust, strong collaboration and professional development on a high-performing team
• Experience communicating effectively with diverse stakeholders, including customers and key process stakeholders as well as the ability to work effectively at all levels in an organization.
• Proven experience leading large-scale organizational change efforts impacting people, processes, and tools.
• Ability to manage a diverse range of activities in a very visible and pressured environment, exercising independent judgment in resolving problems.
• Acute business acumen and understanding of organizational issues and challenges.
• Ability to influence others and move toward a common vision or goal
• Experience communicating with executive management during project charter development, priority setting, status and budget reporting at the Director, VP, and Executive level.
• Demonstrated excellent written/oral communication skills with an ability to clearly articulate messages to a variety of audiences.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


• PMI Certification
• Experience utilizing SharePoint, JIRA and agile work processes.
• Experience in a large university, medical center or other large enterprise.
• Experience participating in the implementation of a large enterprise resource planning (ERP) or similar software.

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.