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Plein Center Program Operations Specialist (Temporary)

University of Washington
Seattle, WA Full-time
Posted on August 29, 2019
Req #: 162147
Department: Dept. of Pharmacy: Plein Center
Appointing Department Web Address:
Job Location: Health Sciences Center
Posting Date: 11/09/2018 
Closing Info: Open Until Filled 
Salary: Pay Rate is Competitive. Pay Rate is Commensurate Upon Qualifications and Experience. 
Shift: First Shift 

This is a TEMPORARY, PART-TIME, HOURLY position at 30% FTE. It begins Upon Hire and is expected to run through November of 2019.


The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Pharmacy has an outstanding opportunity open for a Temporary, Part-Time Program Operations Specialist at the Plein Center

The 30% FTE Programs Operations Specialist will be responsible for managing the administrative operations of the Plein Center and the Plein Certificate for Geriatric Pharmacy for PharmD students. This position will routinely perform professional level program management for unique projects requiring independent judgment and decision-making. The Center builds on a 30-year history of comprehensive and state-of the art training in geriatrics as a leader in outreach and research to promote healthy aging.

The ideal candidate will be an enthusiastic, organized, outgoing self-starter who can contribute to the changing needs of the Center. Under general supervision from Plein Center Leadership, the Program Ops Specialist will plan and implement operations for the center to support the goals of each Center Core (Research, Education and Administration/Dissemination). The position works closely with diverse stakeholders internal and external to the UW school of pharmacy and requires flexibility and openness to differing ideas and perspectives.

Program Management 65%:

Serve as a welcoming resource and point of contact for accurate information about the Plein Center. Facilitate the onboarding of new members, visitors
Manage workflows and timelines of Center members to ensure annual event and project deadlines are met.

Coordinate website development/updates, drafting/disseminating communication materials, developing social media content, working with communications/graphics experts in areas of branding, visual identity.

Establish and maintain records/databases track center metrics and growth
Manage collection and organization of programmatic and research data.  Prepare reports. 

Schedule and coordinate logistics for Center related meetings – agendas, take and disseminate minutes/meeting materials.

Outreach and relationship development with Center partners, collaborators, community members, faculty, staff, and the larger public. Supporting communication channels, serving as liaison with other departments, schools, partners, and organizations as appropriate.

Budget tracking and forecasting with Center leadership, DOP grants manager/and or Administrator.

Ensure compliance and adherence to all University, SOP and DOP policies and procedures.

As necessary, gain familiarity with University policies and procedures for graduate students and fellows, connecting trainees with University resources.

Coordination with the Department of Pharmacy for HR and other centralized administrative matters.

As needed, discrete project support for the certificate program.

Other duties as assigned.

Educational Event Management 35%: 

Work with Center Leadership and the SOP Office of advancement to implement comprehensive, logistical arrangements for Center events - scheduling, arranging travel, booking venues, arranging catering, identifying technical/AV needs, preparing event materials – signage, communications, etc. 

Implement and coordinate all aspects of events related to the steering committee, geriatrics faculty, advisory group and others.

Identifying appropriate event budget and managing expenses per UW/state policy.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or