PROGRAM COORDINATOR – EXTERNAL MARKETING & COMMUNICATIONS

University of Washington   Seattle, WA   Full-time     Advertising / Marketing / Public Relations
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Posted on July 13, 2020
Req #: 179865
Department: COLLEGE OF EDUCATION
Job Location: Seattle Campus
Posting Date: 06/12/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

Context and Position Purpose
The master’s degree in Intercollegiate Athletics Leadership (IAL M.Ed.) in the University of Washington’s College of Education is the cornerstone academic program of the Center for Leadership in Athletics (CLA). The CLA is rooted in the idea that effective leadership is essential within all roles of an athletics enterprise, and can ensure the positive impact athletics can have on student-athletes and broader society. In the spirit of this idea, the CLA serves to enrich the student-athlete experience, through the development of leaders in athletics.  The CLA is involved in academic programs, research, coach development, and community partnership work.

The CLA is seeking an innovative and experienced coordinator and educator to serve as the Program Coordinator for the IAL M.Ed. programs. Established in 2006,, this self-sustaining master’s degree program is a collaborative venture involving several faculty members from across the UW, including the College of Education, the Foster School of Business, the Information School, the Evans School of Public Affairs, and the Department of Intercollegiate Athletics, the support of the UW Department of Professional and Continuing Education (PCE), and guidance from a national advisory board composed of prominent leaders in athletics.

Reporting to the IAL Program Director, the Program Coordinator will be based in the College of Education working directly with students and graduates of the program, College of Education and PCE staff members, the program’s Advisory Board, and IAL faculty members and guest speakers. This position will provide integral support to IAL operations and logistics. The Program Coordinator will be expected to be a self-starter, to work effectively across departments to efficiently coordinate program operations, and contribute to the continued innovation and growth of this robust program.

Essential Functions/Major Responsibilities:
In coordination with the IAL Assistant Director and Director, manage the overall marketing and communications operations of the IAL M.Ed. Program, and assist with the daily operations of the IAL M.Ed. program and other initiatives of the CLA.
Job responsibilities include but are not limited to:
  • Lead in the management of CLA/IAL networks, including websites, list-servs and contact databases; develop and enhance content for the program websites to promote and enable effective communication; and coordinate the use of interactive web tools and regular program updates. Oversee, develop and coordinate production of newsletters, briefs, and web materials that promote CLA research and resources for various audiences, including students, professionals, community and research affiliates.
    Manage regular and timely communication with IAL stakeholders, especially IAL alumni to facilitate an ongoing relationship as they transition out of the program. Responsibilities include scheduling and delivery of ongoing communication and updates; maintenance of student and alumni contact information and updates for enhanced networking, and coordination of recruiting and/or professional development activities.
  • Assist and support the scheduling and executing of recruiting activities; execute targeted activities to recruit the best students; orchestrate and collaborate with PCE marketing team to develop effective program promotion strategy using the web, PR and advertising; and communicate with prospective students and respond to inquiries.
    Assist in the coordination and logistics execution for CLA professional development, research dissemination, and outreach events. Responsibilities include promotion and marketing, room and event space reservations, catering, ordering, stocking of supplies and equipment, and technical support for guest speakers.
    Assist with logistics to support IAL courses and related events resulting in the delivery of high quality, professional educational experiences for IAL students and industry allies. Responsibilities include support of relationships with faculty, lecturers, and guest speakers; direct course support for program instructors; and collaboration with various campus departments and partners providing support services and resources.
  • Use knowledge of the sports management market and a thorough understanding of curriculum and interpersonal skills, advise students regarding their academic, internship and professional development plans; identify resources for student materials and websites; coordinate with appropriate PCE and College of Education offices for marketing efforts.
  • Assist the IAL Director with presentation of program statistics and results; assist with the preparation of plans for approval; oversee the design and production of program reports.

    Requirements:
  • Bachelors degree in Marketing, Education, Sports Management, or related field, to include two or more years experience in:
    - Implementing and managing marketing and communications activities
    - Implementing and coordinating the complex logistics of multi-faceted programs
  • Experience with website and social media management
    Plus:
    - Strong communication and organizational skills, including the ability to make professional presentations and contribute to professional publications
    - Knowledge of management and operation of sports organizations
    - Ability to work some evenings and weekends

    Equivalent education and/or experience may substitute for minimum requirements.

    Desired:
  • Masters degree in Marketing, Education, Sports Management, or related field
  • Additional education in Sports Management/Physical Education
  • Experience in graphic design
  • Background in content marketing and storytelling
  • Coordinating student programs within a major university
  • Knowledge of career preparation and options for students interested in higher ed and/or athletics
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.