PROGRAM OPERATIONS SPECIALIST

University of Washington   Seattle, WA   Full-time     Education
Apply Now
Posted on May 15, 2020
Req #: 177954
Department: CIVIL & ENVIRONMENTAL ENGINEERING
Job Location: Seattle Campus
Posting Date: 03/16/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

Civil and Environmental Engineering has an outstanding opportunity for a part-time Program Operations Specialist.  

This position will manage the business functions of the Washington State Transportation Center (TRAC). The center is housed in the Department of Civil and Environmental Engineering, within the College of Engineering. TRAC is funded by a cooperative agreement between the Washington State Department of Transportation (WSDOT) and the University of Washington. TRAC’s primary purpose is to facilitate research in all aspects of transportation by focusing the resources of the UW and WSDOT on the transportation problems of the region and nation. TRAC provides assistance to public agencies in a wide variety of areas including research, development, implementation, testing, and refinement of new technologies and programs.

This position is responsible for the daily functioning of the TRAC Cost Center, project oversight of grants and contracts, proposal submission and support, and billing and industry relations. TRAC is flexible with the position’s percentage of FTE (e.g., half time, ¾ time) at hire, to be mutually agreed upon between TRAC and candidate.

RESPONSIBILITIES:

• Cost center operation
   - Manage and oversee daily operations of the TRAC cost center, including: accrue charges, create Internal Sales Documents (ISDs) to bill budgets using the FASTRANS system, compute annual hourly labor rates, monitor and report cost center performance to the TRAC Director, prepare cost center reports for COE.
   - Ensure cost center conforms to department, college, and university policies and regulations for cost center operations.

• Project oversight
   - Monitor budgets for all TRAC projects.
   - Forecast, monitor, maintain, initiate, and/or approve expenditures on TRAC budgets, with delegated authority from TRAC Director and center researchers.
   - Prepare various analysis and reports, including cost-share reports.

• Proposal Budget Development and Grant/Contract initiation
   - Prepare budgets for proposals by TRAC staff and faculty.
   - Review budgets for proposals to be submitted by faculty to WSDOT.
   - Devise and implement new procedures and exercise independent judgement in interpreting and applying UW, WSDOT, and other research sponsor rules and regulations.
   - Performance of this task requires independent judgement and decision making, in order to comply with complex nature of contract and proposal management.

• Sponsor relations
   - Assist in establishing new contracts and grants with external research sponsors.
   - Oversee billing activity for TRAC service contracts, established in accordance with GIM 2 and APS 59.5.

• Other tasks as needed
   - Independently advise students, staff, faculty, WSDOT and/or other research sponsors regarding program content, policies, procedures, and activities, and select/recommend independent courses of action.
   - Support proposal development.
   - Assist with office administration.
   - Support staff hiring for projects.

REQUIREMENTS:
• Bachelors degree in business, economics, or related field. Can substitute equivalent experience for degree requirement.
• Two to three years’ experience with research administration, grant and contract management, financial management or accounting.
• Experience with the UW financial system.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE
• Experience with Workday Human Resources module.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.