University of Washington   Seattle, WA   Full-time     Research
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Posted on June 21, 2020
Req #: 179410
Department: ONCOLOGY
Job Location: South Lake Union
Posting Date: 05/21/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The Division of Medical Oncology in the Department of Medicine has an outstanding opportunity for a full-time Research Coordinator.

This position is responsible for clinical trial study start up processes in the Genitourinary Medical Oncology (GUMO) program in the Division of Medical Oncology. This position will accelerate clinical trial study start up by developing and optimizing new and ongoing study start-up processes. This position will coordinate the submission of a wide range of study start-up documents including pricing requests to various UW, SCCA, and FHCRC departments, developing study budgets, and staying current with numerous University, sponsor, and FDA policies, guidelines, and related procedures.

This position is required to use independent judgment, leadership and knowledge of the academic clinical trial business to effectively facilitate the work flow and promoting a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous University departments, SCCA departments, and the FHCRC departments, other development partners (other universities, federal, and industry partners). This position is supervised by and reports to the GUMO Research Manager.

This position is constantly required to integrate information from multiple sources to ensure that all study start-up proposals meet the requirements of the University and external agencies, institutions and industry. This position is required to coordinate efforts and provide information across the Alliance partners including UWMC, FHCRC, SCCA, and Harborview departments and staff.
This position is key to the success of the GUMO Clinical Research Program and promotes timely study start- up oncology clinical trials. It will require a strong partnership with faculty and staff within and external to the programs.

Manage clinical trial start-up processes

  • Establish and maintain methods to initiate study start-up budget planning.
  • Use knowledge of clinical research, medical terminology, and clinical processes to translate complex oncology protocol requirements into clinical trial budgets and facilitate submissions to relevant compliance offices.
  • Working with the Research Managers and faculty, establish methods to translate study start-up pricing and budget efforts into study tracking tools, to streamline the invoicing of sponsors based on patient accrual and visits.
  • Forecast, track and report study start-up timelines.
  • Develop and track study start-up pieces and report progress to Research Managers, faculty, and study team members.
  • Produce monthly and quarterly study start-up metric reports using established formats.

    Protocol Implementation

  • Independently develop and implement research project procedures and tools that meet research objectives and ensure compliance with all aspects of Institution, Federal Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA). Communicate research requirements effectively with all providers involved in patient care.
  • Design, develop, document and maintain policies and procedures for protocol implementation to ensure that research execution meets Good Clinical Practice guidelines. Design, create and revise research instruments (e.g. case report forms) as necessary to ensure quality data that satisfies research objectives. Design, document and implement procedures for audits to assure protocol compliance and to ensure research data quality. Develop and implement corrective action plans to ensure protocol adherence and data integrity.

    Perform other duties as assigned.

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree in Business, science, or health-related field plus a minimum of two years-experience with clinical research budget development, clinical research coordination, or related research or healthcare experience

    Additional Requirements:

  • Ability to work effectively and efficiently in a group environment
  • Exceptional organizational and customer service skills
  • Strong written and oral presentation skills
  • Ability to communicate effectively with all levels of faculty, management and clinical research staff
  • Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
  • Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely
  • Ability to prioritize and organize work independently
  • Demonstrated skill in using Microsoft Excel

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Experience in an academic medical center
  • Experience as a research study coordinator
  • Experience in oncology clinical research
  • Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, negotiating pricing and payment terms, and interpreting complex implications of research protocols.
  • Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
  • Experience with using International Classification of Diseases, 910th Revision (ICD-910), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment
  • Strong working knowledge Microsoft Office Suite.
  • Experience with the Study Review and Management Portal (sRAMP)


  • Fast-paced office environment, with a high volume of often-complex projects. The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day. Projects may require travel between affiliate locations to facilitate budgeting communication. Work week regularly exceeds 40 hours per week.
  • The position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center.
  • This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or