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Research Data Coordinator (Temporary)

University of Washington
Seattle, WA Full-time
Posted on January 11, 2020
Req #: 174627
Department: School of Medicine: Division of Medical Oncology
Appointing Department Web Address:
Job Location: South Lake Union
Job Location Detail: South Lake Union 
Posting Date: 12/10/2019 
Closing Info: Open Until Filled 
Salary: Salary is Competitive. Salary is Commensurate Upon Qualifications and Experience. 
Shift: First Shift 

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The University of Washington's Division of Medical Oncology has an outstanding opportunity for a Temporary (up to 9 months) Clinical Research Specimen Coordinator in the Genitourinary Medical Oncology (GUMO) Clinical Trials Core (CTC).

The purpose of this position is to promote the research objectives of the GUMO CTC in the Division of Oncology. This position works with the GUMO CTC Research Manager and faculty to facilitate  pharmaceutical-sponsored and investigator- initiated clinical trials, identify research problems and design hypotheses to be tested. This position will also facilitate collection of tissue samples on projects within the GUMO CTC.

The Clinical Research Specimen Coordinator Research will work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping.

This position must be able to work independently on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with physicians, other health care personnel (e.g. nurses, patient care coordinators, patient service representatives, medical assistants), pharmaceutical company sponsors and any other groups integral to the successful completion of the research project.

Research Specimen Tracking and Coordination - 40%
Independently maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials.
Independently track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping.
Participate in biopsy procedures as needed to ensure adherence to protocol requirements.

Data Coordination, Abstraction and Analysis – 25%
Work independently to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.  Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
Resolve and answer data queries with minimal errors.
Make independent judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
Principally responsible for maintaining computer spreadsheets and databases for research studies.
Identify eligible patients for blood, tissue or other specimen collection based on currently approved protocols.
With study team, draft-scheduling request orders to meet study protocol needs.
Independently develop study-specific or program data acquisition forms.
Work professionally with sponsor representatives to review and correct data recorded in the case report forms.  Exercise independent judgment on query resolutions.
Request medical records from outside medical facilities.
Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.

Protocol Coordination - 15%
Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
Independently track and maintain research subject schedules based on complex protocol-specific requirements.
Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.
Coordinate clinical testing with outside facilities as needed per protocol to for research subjects who live out of area.

Patient Contact- 15%
Interact with patients at study visits to collect data.
Conduct follow-up assessments via telephone as needed per protocol for data collection purposes.

Research Billing-5%
Assist Research Coordinators in insuring proper billing of research charges.

Promotes a proactive and professional relationship with internal and external staff and affiliates.
Maintains strictest confidentiality.
Actively participates in meetings and/or training as required.
Works with Manager and fellow team members to insure adequate staffing levels for Program, including helping to cover sick call, vacations, etc.
Additional duties as deemed qualified.

Bachelor's Degree in Biology, Biochemistry or other science related field.
One year demonstrated experience in the medical or research field
Demonstrated understanding of medical terminology.
Strong computer skills and experience with data entry and databases.
Strong attention to detail and ability to organize work.
Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives.
Demonstrated ability to work independently and to carry out complex tasks.

Knowledge of Oncology practice and terminology.
Prior experience in basic processing laboratory samples.
Competency in Microsoft Office software.
Competency in Allegro CTMS software.
Knowledge of HIPAA regulations.
Knowledge of GCP (Good Clinical Practice). 

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or