Grant Pre-Award Coordinator

Washington State University   Pullman, WA   Full-time     Administration / Clerical
Posted on January 14, 2022
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Grant Pre-Award Coordinator 

Title: 1138-NN - Coordinator

Business Title: Grant Pre-Award Coordinator 

Employee Type: Admin. Professional

Job Family: Administrative Professional - Not OT Eligible

Position Details:


Vaccine Information: In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at Please contact HRS at or 509-335-4521 if you have questions.

Summary of Duties:

Positions assigned to this class are responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills; Contributes information and ideas related to areas of responsibility as part of a cross functional team; Performs pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff; Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals; Ensures all applications meet agency and university guidelines and published time tables and deadlines; Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process; Ensures proposals are entered and routed in a timely manner for further review; Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals; Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy; Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project; Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements. Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness; Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines); Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures; Obtains signatures as needed. Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals; Prepares high-quality written documents; Analyzes data and formulates conclusions; Review and process award documents through the routing process in compliance with university procedures; Provides training to individuals throughout the college responsible for grant post award management; Performs related responsibilities as required.

Required Qualifications:

  • A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications:

  • Post-award grant administration experience. Office of Research Support and Operations Budget Certification or comparable budgeting experience. Research Administration Series through Human Resource Services (HRS) or equivalent Research Administration training. FERPA training. Ability to work under imminent deadlines

Additional Information:

Area/College: College of Agricultural, Human, and Natural Resource Sciences

Department Name: CAHNRS Office of Research Administration

City, State, Zip: Pullman, WA 99164

Department Link:

Monthly Salary: Commensurate with Qualifications and Experience FTE: 100%

Permanent/ Temporary: Permanent

Background Check: This position has been designated by the department to require a background check.

Screening Date: This recruitment has been reposted and screening of applicants will begin immediately.

Applicant Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application

Required Documents: Resume and Cover Letter

Time Type: Full time

Position Term: 12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or